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Accounts Payable Specialist

El Cajon, CA 92021

Job Function: Accounting/Auditing Job Number: 401432

Job Description

Johnson Service Group, a nationally award winning staffing firm, is looking to hire an Accounts Payable Specialist for a high growth engineering firm in San Diego.

Direct Hire | Onsite | $27.00 - $28.00 per hour based on experience |Candidate must have authorization to work within the US as our client isn’t able to provide current or future sponsorship.
Responsibilities:
  • Manage a high volume of invoices weekly, primarily focusing on materials and overhead/utility expenses.
  • Code invoices accurately to ensure precise financial reporting.
  • Conduct three-way matching to validate invoices against purchase orders and proof of delivery.
  • Optimize cash discounts to capitalize on cost-saving opportunities.
  • Ensure adherence to appropriate sales tax rates by job site and maintain relevant documentation in the ERP system.
  • Handle reconciliation tasks for credit card statements.
  • Administer employee expense accounts, ensuring timely approvals and reimbursements per company policy.
  • Execute weekly check runs.
  • Collaborate with superintendents and office staff to verify invoice accuracy and validity.
  • Assist in month-end reconciliation processes and support financial operations.
  • Actively contribute to the company's transition from paper-based to digital operations.
  • Maintain regular communication with buyers and cultivate relationships with key vendors.
  • Investigate vendor statements and inquiries, resolving discrepancies to uphold positive supplier relations and secure favorable terms.
  • Organize AP files for efficient archiving.
  • Establish and uphold effective systems for prompt data processing.
  • Fulfill filing and mail duties as necessary.

Qualifications:
  • Preferably 1-3 years of experience in Accounts Payable, ideally within the construction engineering sector.
  • Familiarity with job costing, phase codes, construction procurement, and three-way matching procedures.
  • Strong problem-solving skills and attention to detail, essential for navigating a fast-paced environment.
  • Excellent interpersonal abilities to integrate seamlessly into a culture emphasizing teamwork and clear communication.
  • Proficiency with using an ERP accounting software and Excel. 
  • Proven track record of enhancing efficiency and performance.
#D800

** Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law.
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