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Administrative Assistant II

Irvine, CA 92618

Job Function: Administrative Job Number: 398676

Job Description

Johnson Service Group is seeking an Administrative Assistant in Irvine, CA 
Temporary Position (4-6 months) 
Hours: 7:00am- 4:00 pm.  Monday thru Friday. 
Salary: $25.00 per hour
•  B.A. / B.S. in business, communications, marketing, or a related field preferred and a minimum of two years’ experience in an executive level administrative role, required.
• Intermediate to advanced computer experience with Word, Excel and Outlook and the ability to develop a proficiency working with a proprietary Health Care system.
• Superior organization skills, attention to detail with high degree of accuracy, and the ability to work independently exercising judgement
• Ability to learn complex business processes and appropriately apply this knowledge to make correct decisions
• Strong aptitude to analyze and document complex business processes, while maintaining confidentiality.
• General knowledge of health insurance operations and industry.

Duties and Responsibilities: 
• Support Vice President, Sales ensuring calendar is properly managed and executive is in attendance and properly prepared for all meetings.
• Compile and prepare Vice President, Sales monthly expense report for review and approval.
• Coordinate internal meetings and conference calls with internal staff as well as external meetings with clients, vendors, and prospective business partners.
• Maintain all documentation, both print and electronically for vendor-related contracts, amendments, and meeting minutes.
• Gather, summarize, and analyze information, statistical data, and surveys in order to prepare special reports and summaries that are pertinent to the department and Vice President, Sales. Utilize judgment and creativity to develop computer presentations and training materials, coordinate and/or compile, enter, maintain, and disseminate information into and/or out of databases.
• Act as delegate for the Vice President in the review and approval of his/her direct reports’ time sheets in the company’s online payroll service system.
** Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law. #D830
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