Johnson Service Group (JSG) is looking for a Front Desk Administrative Assistant in Irvine, CA.
This is a temporarty contract position
Days/Hours- Monday-Friday 8:00am- 5:00pm
Hourly pay- $17.00- $18.00 per hour DOE
The Front Desk Administrative Assistant provides administrative and project support to the human resources (HR) department and receptionist services to the organization. They are responsible for providing excellent customer service to all members, customers, vendors, and other corporate office visitors. Additionally, the incumbent answers incoming calls and directs callers to the appropriate person(s) or department.
Qualifications
High school education or equivalent and two (2) to three (3) years of administrative support/receptionist experience or Bachelor's degree preferred.
Excellent verbal and written communication skills.
Ability to represent the company professionally.
Strong ability to work efficiently and effectively on multi-phone lines and multi-projects in a high-traffic environment with changing requirements.
Comfortable enforcing policies and procedures regarding security and being responsible for all visitors.
Proficient in Microsoft Office (Word, Excel, Outlook).
Ability to navigate basic computer systems and website applications.
Ability to apply critical thinking and demonstrate sound judgment in various situations.
Ability to understand policies and procedures and apply them to various situations.
Reliability and a strong work ethic are a must.
Ability to work independently without direct supervision.
SharePoint knowledge is a plus.
Bilingual in Spanish is desired but not required.
Duties And Responsibilities
Receptionist
Answer incoming calls, transfer calls, and take comprehensive messages.
Greet all visitors, direct them to sign in, and notify the appropriate employees.
Accept food and floral deliveries and direct all other deliveries to the mailroom.
Receive incoming faxes and distribute them to their appropriate departments.
Maintain a clean, orderly, and clutter-free front desk area.
Manage security badges for all employees, new hires, temps, and visitors.
HR Operations Support
Assist recruiters with candidate background and reference checks, new hire notifications, interview confirmations, and other recruiting administration when necessary.
Provide administrative support to HR Executives as requested.
Provide basic administrative assistance upon request from all departments.
All other duties as assigned.
** Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law.
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About Irvine, CA
Take the next step in your career journey in the vibrant city of Irvine, California! Nestled in the heart of Orange County, this thriving community offers unparalleled growth opportunities and an unbeatable quality of life. With its close proximity to stunning beaches, world-class shopping at South Coast Plaza, a bustling culinary scene featuring diverse cuisine options, and cultural attractions like the Irvine Museum and Irvine Barclay Theatre, Irvine has something for everyone. Whether you're into outdoor activities in Irvine Regional Park or catching a game at the Angel Stadium of Anaheim or the Honda Center, this region has it all. Explore our job listings today and discover why Irvine is the perfect place to advance your career!
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