Johnson Service Group is looking for an Office Specialist to help support their fleet operations for one of our clients in San Jose. This role is key to ensuring efficient vehicle scheduling, accurate data tracking, and coordination between staff and maintenance teams.
Responsibilities:
Coordinate vehicle assignments for operations, meetings, training, and travel
Inspect returned vehicles for cleanliness, fuel levels, and damage
Create and track maintenance and repair work orders; coordinate with mechanics and fleet staff
Enter and maintain data in systems such as Maximo and FuelMaster
Compile and manage reports using Excel
Assist with parts, deliveries, and inventory tracking
What You Bring Knowledge
General office equipment (copiers, phones, laptops)
Microsoft Office (Excel, Word, Outlook, Teams, Zoom) and Internet use
Skills
Creating Excel data sheets using information from systems such as FuelMaster and Maximo
Effective communication with customers and staff across units
Understanding team roles and contributions within the organization
Ability
Operate office equipment and software programs
Communicate effectively across multiple units
Prioritize, schedule, and manage multiple tasks
Minimum Qualifications
High school diploma (or equivalent)
Three (3) years of clerical or administrative experience (fleet, maintenance, or data coordination preferred)
Valid CA drivers license
Full-time 6 month contract $30.11
** Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law.
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