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Office Specialist

San Jose, CA 95118

Job Number: 402930

Job Description

Johnson Service group is looking for an Office Admin for one of our Clients in San Jose.  This person will perform data entry, manage document storage and retrieval, and ensure proper documentation and coding. They will handle file organization, prepare storage materials, and ensure compliance with legal requirements for records, making necessary copies available for litigation and subpoenas.

Responsibilities:
  • Perform data entry functions; ensure proper documentation, coding, and input of information; print data
  • Store, track, monitor, maintain, and retrieve a wide variety of active and inactive District print and electronic document and database records, information and files; purge and destroy according to retention schedules
  • Prepare files for storage; receive and prepare storage boxes; prepare necessary forms of transfer and track boxes in storage; type labels, cards, jackets and other materials for records identification
  • Analyze, code and organize records or files, may be in a variety of media forms; ensure all records or files comply with legal requirements and copies are available for litigation and subpoenas

Qualifications:
  • Knowledge of best practices of office procedures, methods, and equipment; principles and procedures of record keeping, file maintenance, retention, and retrieval
  • Common knowledge of desktop applications and software as well as specialized software related to the work
  • Knowledge of English usage, spelling, grammar, and punctuation
  • Ability to learn a variety of general administrative work, independently prepare correspondence
  • Ability to learn to store, maintain and retrieve a wide variety of active and inactive District records, information and files, adhere to established records retention guidelines, maintain complete records
  • Ability to learn use of a variety of office equipment
  • Communicate clearly and concisely, both orally and in writing
  • Type at a speed necessary for successful job performance
  • Equivalent to the completion of the twelfth grade.
  • One (1) year of administrative support experience.
Rate $27.28/hr
** Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law.
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About San Jose, CA

Explore exciting job opportunities around San Jose, California! Known as the heart of Silicon Valley, this vibrant city offers a dynamic career landscape with countless growth prospects in tech, engineering, and beyond. San Jose boasts a thriving arts scene, with landmarks like the Tech Museum of Innovation and the San Jose Museum of Art, as well as fantastic dining options that range from trendy cafes to authentic taquerias. With its proximity to beautiful parks like Alum Rock Park and numerous entertainment options, including performances at the San Jose Center for the Performing Arts and cheering for the San Jose Sharks hockey team at the SAP Center, there's no shortage of reasons to kick-start your career in this enchanting city. Discover your next big opportunity in San Jose today!