Admin Ast I-Administrative Assistant NS&E in Oak Ridge, TN at Johnson Service Group

Date Posted: 11/19/2020

Job Snapshot

Job Description

JobID: 381427

Administrative Assistant - Oak Ridge, TN


Johnson Service Group is recruiting for an experienced, Administrative Assistant, for an 3-4 month contract assignment serving a DOE facility in Oak Ridge, TN.  Local candidates only.  

Role Overview:
Works independently to provide administrative support of a responsible and confidential nature to help ensure the smooth functioning of a department. Duties require accuracy, judgment, a high degree of initiative, discretion, diplomacy, and knowledge of protocol. Anticipates changing priorities and pro-actively works to resolve issues.

  • Handles matters of a highly sensitive and confidential nature.
  • Keep abreast of key issues, commitments and priorities of manager(s). Research information and compile summary reports. Extract data from reference material, whether semi-technical or non-technical in scope. Compile, analyze and prepare or help prepare information for presentations, studies or reports.
  • Maintain file of important matters for manager’s attention.
  • Responsible for monitoring all follow-up actions as required by management.
  • Coordinate complex travel arrangements and travel itineraries. Prepare detailed expense reports utilizing Concur or other expense software.
  • Coordinate and organize meetings, conference calls and video conferences; arrange for conference rooms, and equipment as needed. Prepare, collect, review and distribute meeting agendas, information packets and taking of meeting minutes.
  • Review deliverables and monitor quality to ensure that all documents conform to established standards and procedures. Documents must be formatted for an executive level audience.
  • Screen phone calls and visitors. Independently complete requests as needed, refer appropriate requests to other staff members, forward appropriate requests to management.
  • Create and maintain logs and track documentation. Set-up and/or maintain electronic and hard copy files.

Qualifications:

  • Must be able to demonstrate intermediate to advanced proficiency in the Microsoft 2010 suite of products (Word, Excel, Outlook and PowerPoint). A skills assessment may be administered to test proficiency.
  • Must have excellent written including spelling, grammar, punctuation and proper use of syntax.
  • Must be able to effectively communicate with project team members.
  • Demonstrated knowledge of administrative functions (office equipment, answering manager’s phones, filing systems and common office procedures).
  • Must be able to demonstrate professionalism and be able to interact with all levels of the organization.
  • Effective teamwork and interpersonal skills.
  • Must be able to maintain confidentiality and exercise a high degree of individual discretion, diplomacy, judgement and accuracy.
  • Must be detail-oriented and proactive
  • Demonstrate above average organizational skills, use individual initiative and follow assignments through completion.
  • Demonstrate ability to maintain high quality work products in a fast-paced, high energy environment


Div. #310




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