Global Lease Administrator in Pasadena, CA at Johnson Service Group

Date Posted: 6/26/2020

Job Snapshot

Job Description

JobID: 379885

JSG is hiring a Global Lease Administrator for a 12+ month contract opportunity in Pasadena, CA. 

Job Description:
  • The Lease Administrator is responsible for overseeing and tracking the leases in our global portfolio.
  • They also follow the leases of financial transactions, such as rents, sublease payments, renewals, taxes, and property expenses.
  • Lease Administrators process the leases to make sure all the information is accurate and logged into our Archibus database and filed appropriately.
  • Working as a Lease Administrator means overseeing and ensuring that billing and all other financial transactions are being taken care of in a timely manner and informing necessary personnel of any missing or late payments.
  • The activities listed here are not all-inclusive; rather, they indicate the types of activities normally performed by this position.  
  • Enter and manage all lease notes, maintaining critical dates and tickler files. Follow up as required to ensure asset and property management and leasing are aware of any approaching option dates and required action.
  • Review and prepare for execution and distribution, leases and exhibits to proper parties.
  • Serve as liaison between Landlord and Tenant with regard to each party?s compliance with all provisions of the lease.
  • Work with property management to ensure certificates of insurance are current, commencement exhibits are executed, security deposit/LOC and operating expense information is correctly entered in Archibus.
  • Prepare and follow a continual audit schedule for all existing lease documents in the portfolio. Follow up with property management on any related action items. Perform property lease file audits.
  • Oversee and track Tenant Improvement allowances and ensure that improvement is being administered properly and within lease guidelines.
  • Maintain soft copy files for all floor plans, BOMA calculations and tenant as-builts as requested.
  • Assist in preparing and maintaining information for market surveys, occupancy reports/rent rolls, lease expiration reports, rollover reports, space availability reports, stacking plans and various other reports as requested or necessary for the portfolio.
  • Review rental increases and communicate or send any notices that need to be sent to tenants.
  • Work with property management to ensure preparation of delinquency notices and initiation of appropriate action in the event of monetary
  • Minimum 5 years industrial/office lease administration experience
  • High School Diploma required; Bachelor's degree preferred
  • Experience reading and interpreting real estate leases, including all related lease documents, is essential
  • Experience with Archibus


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